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Leave management for everyone involved

Keep leave requests, approvals and payroll preparation in one connected process. Timepunch gives employees, managers, HR and finance the tools they need. Everyone works from the same records and rules.

Views for each role Readable leave rules Connected records and reports
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Planned overview video

Meet Timepunch

A short introduction to the product will go here.

A few days off involve more than one person

The employee needs to know their balance. The team lead needs to know who will be away. HR needs the rules to be applied consistently. Finance needs the confirmed hours.

When those answers live in separate messages and spreadsheets, someone has to keep them in sync.

Timepunch connects the request, the decision, the calendar and the calculations. Each person can do their part without someone else having to collect and reconcile it all.

Different responsibilities. One connected process.

A useful tool for the person requesting leave should also make life easier for the people reviewing, planning and reporting on it. See what each participant works with.

Employee

The employee plans time off in the calendar.

Choose your dates and see how the request would affect your available leave before sending it. Follow its status in your calendar and read the leave rules that apply to you.

October 2026

Accepted Selected dates
Vacation Emma Wilson
14–16 Oct 2026
Selected dates
Yearly balance 01 Jan – 31 Dec 2026
Vacation balance: 12d available minus 3d selected = 9d left.

Example only · No request is sent
14 days per year · Weekends excluded

Emma chooses 14–16 October. Three working days come out of her 12 available days, leaving 9 before she sends the request.
Team Lead

The team lead plans project capacity around the team’s time off.

See who else will be away before making a decision. Review the request alongside the team calendar, then accept or decline it with the relevant context in front of you.

Design team October 2026
Emma requests vacation on 14–16 October. Alex is on a business trip on 12–14 October. Both would be away on the 14th.
Emma Wilson Vacation request
3 days
14–16 Oct Pending
Illustrated example · No real data
The request and the team's absences are visible together, so the team lead can make an informed decision.
HR Manager

HR and employees see the same balance, with a clear breakdown of every day.

See which absences make up a balance, then open an entry to check its dates and who accepted it. Answer leave questions without counting days by hand.

Emma Wilson's balance 2026
Vacation 2 requests · All accepted
14d / year
Quota used Quota left Balance
01 Jan – 31 Dec 2026 5d used · 9d left
5–6 Oct 2026 −2d 12d
14–16 Oct 2026 −3d 9d
Booked in quota year −5d

Example balance · Fictional employee

Two accepted absences leave Emma with 9 of 14 days. Each entry shows the days used and the balance remaining.
CEO

Account for your company’s time.

Review company-wide availability and time-away trends. See how pending requests could change the picture, then look more closely at individual teams or months.

Workforce activity

2026
Vacation Sick leave Paid leave Unpaid leave

employee-days

Monthly summary

October 2026

Activity
Vacation 1d 1d 1d
Sick leave 1d——

Illustrative data

Emma's three accepted vacation days are added to October's company-wide time-away report. Illustrative data.
CEO

Spot gaps in team availability and adjust your plans.

Review company-wide availability and time-away trends. See how pending requests could change the picture, then look more closely at individual teams or months.

Upcoming coverage

Team availability

Available scheduled hours · 12–16 Oct 2026

Team Mon12 Tue13 Wed14 Thu15 Fri16
Design 80% 80% 60% 80% 80%
Product 100% 90% 90% 100% 100%
Sales 80% 80% 100% 100% 100%
Support 100% 100% 100% 80% 80%
Operations 100% 100% 100% 100% 100%

Including pending requests

Example forecast · Fictional company

Spot days when a team has fewer working hours available, including the effect of pending leave requests.
Finance

Finance gets payroll hours without collecting the same leave details again.

Accepted absences update the monthly hours report. Export the breakdown to Excel without collecting the same leave details again.

Payroll hours

October 2026
Export to Excel
Employee Regular work Vacation Business trip
Alex 152 0 24
Emma Wilson 136 40 0
Total hours 288 40 24

All values in hours

Illustrative data

Emma's 5 vacation days account for 40 hours in October. This example uses 8-hour weekdays with no public holidays.

Different countries. Clear rules.

Use different holiday calendars, leave allowances and workday lengths for employees in different countries. Keep availability across your teams in view.

Contracts

All rules
in one place.

Leave management shouldn’t become another job.

Set rules in one place. Timepunch calculates balances from them, and employees can check their own balances and read their terms.

Try the settings

No sign-up required

Business trip

Manager approval required

Employee self-confirmation

Advance notice required
7days

What employees read

The approval request must be sent at least 7 days in advance.

Personal → My contract

Try the process with demo data

Explore a sample company before setting up your own. Follow a request, review the rules and see the reports without entering your team's real data.

Sign up to explore the demo →

Sign up and confirm your email to enter the demo.

Frequently asked questions

Can I track employee leave without Excel?
Yes. Timepunch brings leave requests, manager decisions, balances and payroll hours into one system. Employees submit requests themselves, and managers review them with the team calendar in view. HR can check the records behind each balance instead of updating a separate spreadsheet.
Can different teams have different leave rules?
Yes. Create different contracts for different working arrangements and assign employees to the appropriate one. A contract brings together working hours, leave allowances, approval rules and carryover. You can use the same contract for several employees or set different conditions for one person.
Can employees and managers handle requests themselves?
Yes. Employees choose dates in their calendar, submit requests and follow their status. Managers review requests alongside the team’s schedule. Employees can also check their own balances and read their contract terms, so HR does not have to answer every routine question.
Can I export hours for payroll?
Yes. Download a monthly Excel report with employee hours by work and absence type. The figures come from working schedules and confirmed calendar entries. Timepunch prepares the hours for payroll; it does not calculate salaries, taxes or payments.
Can I try Timepunch before setting up my company?
Yes. After signing up and confirming your email, you can explore a sample company before entering your own company’s details. The trial lasts 14 days, requires no payment card and does not automatically become a paid subscription. You can also try the sample leave settings without signing up.
View all questions

Bring your existing records with you.

Your employee and leave records may be in a spreadsheet or another tool. No need to reformat them first. We’ll help you plan the transfer and check the balances with you.

Get help with your data